Location:
West Des Moines, IA
Job Summary:
This position is responsible for the professional and efficient management of visitors, vendors, telephone calls and messages for the West Des Moines office, as well as a variety of clerical duties that support Inside Sales, Human Resources, and the operation and presentation of a professional office.
Essential Job Requirements:
- Answer incoming phone calls and perform general reception duties, including greeting visitors and directing inquiries to the appropriate departments.
- Manage and maintain office facilities, including workspace allocation, equipment, and supplies.
- Assist the VP of Operations to coordinate office maintenance, repairs, and improvements.
- Oversee office logistics, including space planning, seating arrangements, and relocations.
- Manage office supplies inventory, procurement, and vendor relationships.
- Oversee office-related mail, shipping, and receiving operations.
- Provide front-line support to Maple Members, ensuring inquiries are addressed promptly or directed to the appropriate departments.
- Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements.
- Maintain inventory in shared break spaces, ensuring areas are stocked, organized, and prepared for daily use and special events.
- Maintain accurate administrative records and databases, including filing systems and contact lists.
- Develop, update, and maintain company documentation.
- Manage and upload training content within the company’s Learning Management System (LMS), ensuring courses remain current, accurate, and accessible.
- Coordinate, track, and maintain scheduling for all company training programs, both internal and external.
- Utilize Microsoft and related applications (including OneNote, Word, Excel, PowerPoint, Teams, Canva and UKG).
- Coordinate recruitment activities, including posting job openings, scheduling interview rooms, and managing candidate communications.
- Support onboarding and orientation processes for new hires, ensuring all necessary materials and documentation are prepared and distributed.
- Support initiatives and projects related to employee engagement, compliance, and process improvement.
Qualifications/Requirements:
- High attention to detail
- Must be able to multi-task on a daily basis
- High School Diploma or general education degree (GED)
- Read and comprehend Basic English
- Excellent planning and organizational skills
- Must have legible handwriting, Typing and data entry skills
- Self-motivated, results-oriented, organized, energetic, and capable of staying cool under pressure from multiple ongoing projects
- Ability to use Microsoft Excel and Word
- Demonstrate effective written, verbal and communication skills
- Must be a team player
Company Overview:
We are a high-tech distributor specializing in delivering innovative products and value-added solutions to customers across multiple industries. With a focus on customer service, technical expertise, and operational excellence, we empower our clients to grow and succeed.
Employers Rights:
This job description does not list all duties of the job. You may be asked by management to perform other duties; work hours may change. Sukup has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Sukup is “at will”.
*must be eligible
Equal Opportunity Employer
It is, and will continue to be, the policy of Sukup Manufacturing Co. to practice a program of equal employment designed to assure that all employment decisions and advancement opportunities are made available to all employees and applicants on the basis of individual qualifications and without unlawful regard to race, religion, veteran status, national origin, disability, age or sex.
In addition to providing equal employment opportunities, it is also our policy to provide an environment free from unlawful harassment, including sexual harassment. Any alleged violation of this policy will be investigated and disciplinary action will follow as required.
Immigration Sponsorship: Applicants must be authorized to work for ANY employer in the U.S. Sukup Manufacturing Co. is unable to sponsor or take over sponsorship of an employment Visa at this time unless explicitly annotated within the individual job posting.