Ramco Innovations™ Administrative Assistant

Location:

West Des Moines, IA

Job Summary:

This position is responsible for the professional and efficient management of visitors, vendors, telephone calls and messages for the West Des Moines office, as well as a variety of clerical duties that support Inside Sales, Human Resources, and the operation and presentation of a professional office.

Essential Job Requirements:

• Answer incoming phone calls and perform general reception duties, including greeting visitors and directing inquiries to the appropriate departments.
• Manage and maintain office facilities, including workspace allocation, equipment, and supplies.
• Assist the VP of Operations to coordinate office maintenance, repairs, and improvements.
• Oversee office logistics, including space planning, seating arrangements, and relocations.
• Manage office supplies inventory, procurement, and vendor relationships.
• Oversee office-related mail, shipping, and receiving operations.
  
• Provide front-line support to Maple Members, ensuring inquiries are addressed promptly or directed to the appropriate departments.
• Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements.
• Maintain inventory in shared break spaces, ensuring areas are stocked, organized, and prepared for daily use and special events.
• Maintain accurate administrative records and databases, including filing systems and contact lists. 
• Develop, update, and maintain company documentation.
• Manage and upload training content within the company’s Learning Management System (LMS), ensuring courses remain current, accurate, and accessible.
• Coordinate, track, and maintain scheduling for all company training programs, both internal and external.
• Utilize Microsoft and related applications (including OneNote, Word, Excel, PowerPoint, Teams, Canva and UKG).
• Coordinate recruitment activities, including posting job openings, scheduling interview rooms, and managing candidate communications.
• Support onboarding and orientation processes for new hires, ensuring all necessary materials and documentation are prepared and distributed.
• Support initiatives and projects related to employee engagement, compliance, and process improvement.

Qualifications/Requirements:

• High attention to detail
• Must be able to multi-task on a daily basis
• High School Diploma or general education degree (GED)
• Read and comprehend Basic English
• Excellent planning and organizational skills
• Must have legible handwriting, Typing and data entry skills
• Self-motivated, results-oriented, organized, energetic, and capable of staying cool under pressure from multiple ongoing projects
• Ability to use Microsoft Excel and Word
• Demonstrate effective written, verbal and communication skills
• Must be a team player

Company Overview:

We are a high-tech distributor specializing in delivering innovative products and value-added solutions to customers across multiple industries. With a focus on customer service, technical expertise, and operational excellence, we empower our clients to grow and succeed.

Employers Rights:

This job description does not list all duties of the job. You may be asked by management to perform other duties; work hours may change. Sukup has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Sukup is “at will”.